Are you a justice minded individual with strong office administrative skills and experience seeking a position where you can make a difference? The National Farm Worker Ministry (NFWM) is looking for a person with a desire to create positive impact on behalf of farm workers harvesting fruits and vegetables that feed individuals in our country and beyond, to join the team as the part-time administrative assistant.
About Our Organization:
NFWM is a small non-profit (501C) organization committed to support farm workers in their efforts to improve their living and working conditions in the fields across our country. With its strong commitment to justice through partnership and mobilization, NFWM seeks to connect people of faith and conscience to the farm worker movement and provide opportunities to create positive change through transformative engagement with farm workers and the US agricultural system within which they operate. The organization is made up of a small team of talented, motivated individuals who are committed to excellence and resourcefulness in a creative, positive and supportive workplace culture, offering opportunities to contribute to change as you thrive professionally and personally as you engage in manageable, sustainable and transformative work.
Location: 112 Cox Ave., Raleigh, NC (not remote)
Hours: Part-Time, exempt salaried for 20 hours/week—Monday through Friday, 8 AM to Noon/9AM to 1PM
Job Description:
Join us as an Administrative Assistant, where you’ll work collaboratively with the Executive Director (ED) and play an essential role in supporting our team to ensure smooth operations. This position offers an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We’d love to hear from you if you’re organized, proactive, and ready to grow with us.
Position Responsibilities:
Financial/Development-Focused Tasks (50%)
- handles expense reporting, invoicing, and basic office accounting tasks
- collaborates with the Bookkeeper to process weekly and monthly income received through the mail, Network for Good donor database, Truist and Edward Jones bank accounts
- works in collaboration with the ED and/or Development Manager to maintain the donor database and donation acknowledgement system
- provides mailing lists for newsletters and other mailings from the donor database
- edits and submits grant applications/reports collaboratively with the ED
- assists the ED in providing financial/impact reports to the Board, including budget projections/monitoring
- helps to create and maintain an annual grant and income calendar/schedule
- prepares checks for weekly deposits at a local bank
Administrative Tasks (40%)
- manages daily administrative tasks, including answering phone, scheduling, tracking deadlines, etc.
- coordinates logistics for Board meetings and assists ED with creating an agenda and any additional preparations for board meetings, events, webinars, etc.
- oversees ministry purchasing for supplies, equipment and property management
- assists ED in keeping official physical and digital records for the organization
- collects, opens and distributes mail
- monitors Ministry’s e-mail daily and facilitates responses (informational inquiries, requests for resources, media interview opportunities, facilitating supporter requests, referral to other staff, etc.)
- operates as part of the team structure which includes weekly work check ins, bi-monthly staff meetings, staff development retreats, etc.
- performs other administrative tasks as needed
Management and Operations Tasks (10%)
- monitors operational systems, infrastructure, compliance with laws, regulations, and organizational policies in partnership with the ED
- maintains subscriptions, memberships, and monthly invoices for organizational operations
- manages basic human resource records, processes, and procedures in cooperation with the ED
- manages the administrative relationships with Member & Supporting Organizations
NFWM embraces the value of flexibility so there are likely to be other duties as assigned by the supervisor in order to accomplish the mission of the organization.
Required Skills and Qualifications:
- Proven experience as an administrative assistant or similar role
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent organizational and time-management skills
- Strong communication and interpersonal abilities
- Ability to work independently and as part of a team
- High school diploma or equivalent; associate or bachelor’s degree preferred
Salary: $26,000 annually, based on experience and qualifications.
Company Benefits (20 hrs./week employees): paid holidays, prorated vacation days, prorated sick leave, and pension
Application Information:
Interested applicants may request a job description from and then submit resume with references and a cover letter detailing their specific interest and anticipated contributions to this position to slcampbell231@gmail.com. NFWM is based in Raleigh, NC. Hours are flexible but traditional business hours are preferred (8:00-4:00 or 9:00-5:00).
The National Farm Worker Ministry is an equal opportunity employer. Any person qualified for this position will be considered without regard to the person’s race, national origin, gender, gender identity, sexual orientation, age, mental ability or physical ability (office building is not easily accessible for some physical challenges).
Position will be filled when an appropriate candidate is found.